Overview
Event Coordinator, Creative Arts/Media Jobs in Toronto, Canada at Fluid Events
Position: Event Coordinator )
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Event Coordinator Toronto / Scarborough, ON (Hybrid) Full‑Time
Reports to:
Director of Events About Fluid Events
For more than 10 years, Fluid Events has been creating standout conferences, galas, and fundraising events for nonprofits across North America. We produce events that raise millions of dollars for important causes while delivering exceptional experiences for guests, sponsors, and stakeholders. We’re growing and looking for an Event Coordinator who thrives on details, loves organization, and enjoys the controlled chaos that comes with delivering incredible events.
What
You’ll Do
- Own the Numbers
:
Track budgets, invoices, purchase orders, and reconciliations; monitor event expenses and ensure budgets stay on track; help manage financial details across multiple projects. - Manage Vendors & Logistics
:
Source suppliers, rentals, venues, and event materials; request quotes and negotiate pricing; track deliverables, timelines, and deadlines; coordinate production and event logistics. - Support Creative Development
:
Assist with client presentations and proposals; research trends, activations, entertainment, and event experiences; gather inspiration from social media and industry events; contribute ideas during planning and brainstorming sessions. - Event Execution
:
Support onsite event delivery; coordinate vendors, staff, and logistics during events; assist with load‑in, event operations, and load‑out; remain calm and solutions‑focused when challenges arise. - Use AI to Work Smarter
:
Leverage tools like ChatGPT, Claude, Gemini, and others to improve efficiency; help streamline processes and reduce administrative workload; look for ways technology can improve operations.
Who You Are
You don’t need a specific degree or years of event experience. We care more about how you work than what’s written on your resume. You might be a fit if you are:
- Highly organized and naturally create systems and processes.
- Detail‑oriented and notice mistakes others miss.
- A strong communicator who follows through.
- Comfortable managing multiple priorities simultaneously.
- Calm under pressure and able to solve problems quickly.
- A hard worker who understands that event days can mean early mornings, long hours, and occasional weekends.
- Already using AI tools in your daily workflow.
- Someone who takes ownership and finishes what they start.
What We’re Not Looking For
We’re not focused on:
- Fancy job titles.
- A specific degree.
- A certain number of years of experience.
If you’ve successfully organized something complicated and made it work—a fundraiser, wedding, conference, community event, business project, or major life event—you may already have the skills we’re looking for. We can teach events. We can’t teach grit.
Why Join Fluid Events?
- Work on large‑scale conferences, galas, and fundraising events.
- Collaborate with a supportive and high‑performing team.
- Learn directly from experienced event professionals.
- Gain exposure to all aspects of event planning and production.
- Contribute to meaningful nonprofit causes across Canada and North America.
- Hybrid work environment based in Toronto/Scarborough.
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Title: Event Coordinator, Creative Arts/Media
Company: Fluid Events
Location: Toronto, Canada
Category:
