Overview
Executive Assistant to Founders Jobs in New York, NY at Career Group
Title: Executive Assistant to Founders
Company: Career Group
Location: New York, NY
Executive Assistant to Founders
A hyper-growth AI technology startup based in New York City and backed by Tier-1 venture capital firms is hiring for an Executive Assistant to support their co-founders/Leadership team.
The firm is seeking a high-ownership, highly assertive Executive Assistant to serve as the critical right hand to three co-founders. As our first dedicated EA hire, you will have a front-row seat to a fast-scaling startup and will be responsible for teaching these driven leaders how to best leverage your expertise.
This role requires an individual with a commanding organizational presence – someone who is confident and can proactively manage up rather than waiting for instruction. You will primarily protect and optimize the time of the three founders while providing secondary, ad-hoc operational support to the broader leadership team.
Compensation & Benefits
- Base Salary: $110,000 – $140,000
- Generous early-stage equity package
- Health: Comprehensive medical, dental, and vision insurance
- Perks: $500 monthly stipend (allocated toward food, wellness, transit, etc.)
Schedule & Location
- Location: New York City (Midtown)
- Format: 100% In-Office, Monday through Friday
- Hours: Core hours are typically 8:30 AM – 6:30 PM / 9:00 AM – 7:00 PM. However, a 24/7 responsiveness mentality is required.
Key Responsibilities
- Executive Time Protection: Completely own, filter, and triage complex, rapidly changing calendars for three founders. Deliver meeting preparation materials 24 hours in advance and resolve scheduling conflicts preemptively.
- Communications & Synthesis: Manage high-volume inbound communication channels (including G-Suite and Slack). Synthesize dozens of fast-moving messages in real time, extract key priorities, and draft professional correspondence on behalf of the executives.
- End-to-End Travel Logistics: Oversee extensive travel itineraries, including flights, lodging, ground transportation, and contingencies. Seamlessly manage real-time disruptions and process expenses within 5 business days.
- Cross-Executive Coordination: Keep the founding team aligned on shared commitments, investor events, and board meetings. Route critical information between leaders to ensure alignment.
- Operational Reliability: Manage office vendors, systems, recurring workflows, team off-sites, and executive-level onboarding logistics.
Candidate Profile & Requirements
- 2–5 years of experience in an EA or high-level administrative role, with a proven track record of supporting multiple senior executives simultaneously.
- High comfort level in a fast-paced, high-standard startup environment. Prior startup experience is strongly preferred, though candidates with exceptional judgment and pace from other industries will be considered.
- Advanced proficiency with G-Suite (Google Calendar/Gmail) and Slack. A strong interest or demonstrated experience in leveraging modern AI tools to maximize personal efficiency is highly valued.
- Exceptional written and verbal communication skills. You must be able to calibrate quickly to the founders' voices and handle highly sensitive, confidential information with absolute discretion.
- You see two steps ahead, take immense pride in the EA craft, and thrive when given complete ownership over your domain.
Please submit your resume to apply!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your reference
s early.
