Overview
Project Administrator Jobs in Rome, Latium, Italy at Mosaic Conseil
Title: Project Administrator
Company: Mosaic Conseil
Location: Rome, Latium, Italy
Mosaic Conseil operates as a focused, remote workshop dedicated to rebuilding business artifacts. Whether it is a multi year plan, a pricing ledger, or a complex diligence file, we take these documents apart and put them back together against the evidence of the invoice ledger. Our process is quiet, manual, and intellectual. We do not work on standing retainers and we do not produce slide decks. Instead, we return the same artifact a client sent, redrawn by hand and supported by a written argument. Our partner is a Rome based entity currently restructuring their industrial network, and we are assisting them in auditing their financial and operational models to ensure every assumption holds weight.
About Mosaic Conseil
We are a small firm by design. We believe that the people who do the work should also be the ones who answer the phone. Our workshop is entirely remote, allowing us to remain independent and focused on the evidence found at the ground level of a business. We focus on four specific areas: financial services, industrial networks, growing software companies, and healthcare systems. Because we do not rely on corporate theater or large scale meetings, our team members spend most of their time engaged in deep analytical tasks. Every file we complete carries two names: one person who built the model and one who argued against it. This ensures that by the time a file reaches a client, it has already survived a rigorous internal audit.
What you would do
As a Project Administrator, you will coordinate the flow of artifacts through our workshop. This is an administrative role that requires a high degree of organization and a professional touch. Your day will mostly involve managing the logistics of our builder and challenger model. You will track the progress of specific files, ensuring that both the builder and the challenger meet their deadlines for the Rome based partner project. You will handle the scheduling for our ninety day support calls, which are the only phone consultations we offer after a file is closed. This role also involves organizing the evidence gathered during the auditing process, such as ledger exports and pricing data, so that our analysts have exactly what they need on their bench. You will be the point of contact for logistical updates, keeping our internal records precise and up to date.
Helpful background
This is an entry level role, and we are looking for someone who values precision and clear communication over years of corporate experience. You should be comfortable working with spreadsheets and basic financial documents, though we will teach you the specific Mosaic approach to auditing. Strong writing skills are necessary, as we communicate primarily through written arguments rather than presentations. You should have a natural curiosity for how businesses are structured and a willingness to learn how to spot inconsistencies in a ledger. Familiarity with remote coordination tools is a plus, as the role is fully remote and requires disciplined time management. We value candidates who prefer a quiet, focused work environment and can manage a list of tasks without constant supervision.
How we work
Our workshop follows a specific discipline. We do not have meetings that were not scheduled well in advance. Every project is treated as a discreet artifact that must be dismantled and rebuilt. This means we spend less time talking about the work and more time actually doing it. We rely heavily on the written word to clarify our thoughts and defend our findings. Because we are a remote team, we prioritize asynchronous communication that allows everyone to maintain their focus. When a file is completed, it is backed by a telephone number that answers for ninety days: our administrators ensure these follow up periods are managed correctly so that clients receive the support they were promised. We are independent and evidence based: we follow the numbers where they lead, even if the result is a difficult conversation for the client.
What the role offers
This position is fully remote, giving you the autonomy to manage your own workspace and schedule within our flexible framework. Mosaic Conseil offers a professional environment free from unnecessary distractions and corporate jargon. You will have the opportunity to learn how high level financial and industrial models are constructed by working closely with our builders and challengers. The position is paid, and the pay is competitive for the entry level market, reflecting the high standards of accuracy we maintain. You will gain experience in project coordination, financial administration, and professional writing within a firm that values intellectual honesty. We provide the stability of a full time, permanent role while maintaining the culture of a small, focused workshop.
Working at Mosaic Conseil means participating in a craft. We take pride in the artifacts we return to our clients and the evidence we use to support them. Our administrative team is the skeleton that allows our workshop to function, ensuring that the evidence is organized and the timelines are respected. By maintaining a small, remote footprint, we ensure that every member of the team is directly connected to the work we produce for our partners in Rome and beyond.
