Overview
Operations Manager Jobs in Washington, United States at Uptic Studios
Title: Operations Manager
Company: Uptic Studios
Location: Washington, United States
Role Overview:
Uptic Studios is seeking an Operations Manager to actively lead the business operations of our 12-person architecture and design firm. We are looking for a dependable, service-oriented professional who thrives on organization, problem-solving, and supporting people.
As the Operations Manager, you will actively manage finance, human resources, and day-to-day operations so our designers and architects can focus on creating exceptional work. You will work closely with firm leadership and play a key role in maintaining a healthy culture, supporting team members, and ensuring the long-term success of the business.
At Uptic, we believe great design is the result of great people working together toward a shared vision. The Operations Manager creates and maintains the structure, systems, and support that allow our team to do their best work every day. This position is ideal for someone who enjoys wearing many hats, values meaningful relationships, and takes pride in helping a small business operate with precision and excellence.
Does this sound like you? Please submit your resume and any other relevant information to [email protected]!
Responsibilities:
Financial Operations
- Manage all client invoicing and accounts receivable
- Process all accounts payable and consultant, vendor, and bill payments
- Monitor cash flow and support financial planning
- Complete and present monthly financial reporting and forecasting to leadership
- Coordinate with external bookkeeping and tax professionals to ensure timely and accurate filings
- Assist leadership with budgeting, financial analysis, and operational decision-making
- Maintain accurate financial records and internal reporting systems
Human Resources & Team Support
- Lead hiring coordination and employee onboarding/offboarding
- Administer monthly payroll and coordinate employee benefits
- Ensure compliance with employment regulations and company policies
- Support company culture initiatives and team events
Studio Operations
- Manage daily office operations
- Serve as the primary point of contact for IT technicians, facility vendors, and office service providers
- Coordinate office maintenance, equipment, supplies, and workspace needs
Qualifications & Experience
- Bachelor's degree in Business, Finance, Accounting, Human Resources, or related field preferred
- 3–7+ years of experience in operations, business management, HR, finance, or a related role
- Experience managing accounting processes, financial reporting, budgeting, or bookkeeping functions
- Experience administering payroll, benefits, and HR processes
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and work independently
- High degree of professionalism, discretion, and sound judgment
- Proficiency with Microsoft Office Suite, QuickBooks Online, payroll systems, and business software platforms
- Experience in architecture, engineering, design, consulting, or other professional service firms is a plus
About [us]:
Uptic Studios, Inc. is an architecture, interior design, and procurement firm based in Spokane, Washington. Founded in 2010 by Matthew and Julie Collins, the studio was established to deliver exceptional design through continuous learning, exploration, and meaningful community engagement.
Over the past 16 years, Uptic has grown into a multidisciplinary design practice leading diverse projects across the continental United States and Hawaii. The firm has received numerous local and national awards, including multiple AIA honors, and has been featured in a range of publications. Most recently, Uptic was recognized by LUX Magazine as one of the best design firms in the Pacific Northwest.
Uptic is deeply committed to environmental stewardship, education, and community outreach. The studio supports artist residency and exhibition programs, hosts quarterly in-house sustainability forums, and participates in a variety of professional and philanthropic initiatives. Through this work, Uptic continues to lead in shaping healthy, thoughtful communities while creating exceptional spaces and experiences.
Mission: To bring the best experience and service to our clients, colleagues, and communities through our passion, integrity, and integrated multi-disciplinary team.
Vision: To elevate the human experience and to leave our world a better place than we found it. Beyond the craft, we C.A.R.E.
Core Values: C.A.R.E: We are Connected, Altruistic, Reasonable humans, and strive for Excellence.
- CONNECTION: We establish trust through understanding and clear communication.
- ALTRUISM: We provide continued education, outreach, engagement, and collaboration to build and support the natural and built environment.
- REASONABLENESS: We are informed, empathetic, and realistic. We are cautiously optimistic and humbly confident.
- EXCELLENCE: We are enthusiastic in our quest for design excellence. We deliver holistic designs and professional expertise with an integrated team. Uptic guarantees to guide our clients through the design process to maximize the project quality and value.
